Welcome

Overview Program

ARRCN Bazaar

Keynote Speakers

 ARRCN Speaker Guidelines

Call for Abstracts

Registration

International Students Grant (ISG)

Venue

Accommodation

Transportation

Optional Tour

About Thailand

General Visa Information of Thailand

TECHNICAL GUIDELINES FOR PREPARING
AND DELIVERING ELECTRONIC PRESENTATIONS
The 9 th ARRCN Symposium 2015, Chumphon, Thailand

The purpose of this document is to explain the process and format for presentations to be given at the ARRCN Symposium at the Novotel Hotel, Chumphon, Thailand  

The Novotel officers will be responsible for all the audio-visual needs for our Symposium.   To improve efficiency on-site with managing all the presentations, we will be using a networked presentation submission system. This system will allow you to submit and manage your presentation files on-site during the symposium.
Please read the guidance notes below to help ensure that little, if any, editing will need to be done on-site.   The tips below are for both Windows and Mac users. As all the provided computers will be PCs, Mac users should additionally review Considerations for Mac Users at the bottom of this document.


Key Points/Deadlines

  • All presenters must check into the Committee Room or other name “Speaker Prep Room” (first floor nearby front desk of the Novotel hotel) at least 12 hours before the session starts.  Submission and initial review of files is required at this time.
  • For those arriving less than 12 hours before the session begins, please check into the Committee Room with your presentation as soon as possible during the opening hours shown below.
  • All presentations will be played on PowerPoint 2010 or Acrobat Reader 11 for PC
  • Only video codec’s and fonts as detailed in the technical guidelines below will be supported
  • PowerPoint for MAC files should be tested on a PC before attending the event
  • Keynote for MAC will not be accepted, it must be exported to PowerPoint
  • We provide internet connectivity in the Speaker Prep Room

Building Your Presentation
Movies: Please take steps to compress your videos. Uncompressed videos will take longer to upload and will not be better quality than a modern MPEG-4 codec. We can only accept movies created as MPGs, WMVs, or with the following AVI codecs: MPEG-4 (Divx, Xvid, or WMVs).
Flash content (SWF) is supported but must be tested as conversion may be required.
Apple Quicktime formats such as MOV, QT, MP4, or DV files are NOT fully supported in Windows PowerPoint 2010. Options to convert these movies to a Windows compatible AVI/MP4/WMV are discussed below in Considerations for Mac Users.
DVDs: If you plan to play a DVD as part of your presentation, please notify a officer in the Speaker Prep Room so arrangements can be made for assistance in your meeting room.
Fonts: We only support fonts that are included with Office 2003/2007/2010. If you need a specialized font, it should be embedded into your PowerPoint presentation. For instructions on this process, please click on the following link: http://support.microsoft.com/kb/826832/en-us

Before you arrive at the Symposium
Backup: Please bring a copy of your presentation along with you when you depart for your meeting. Copy your PowerPoint and all movies to a folder on a USB or CD-ROM. PowerPoint prior to 2010 does NOT embed movies and even PowerPoint 2010 doesn’t always cope with this. They must all be placed in the same folder as your PowerPoint.   We also advise you to keep a second copy in your luggage as back-up.

At the Symposium

Speaker Prep Room (
first floor nearby front desk of the Novotel hotel):
Presenters must load and review their presentation in the Speaker Prep Room no later than 12 hours prior to their scheduled presentation. Submission and initial review of files is required at this time.  The Speaker Prep Room will be staffed with technicians that can assist with any compatibility or formatting issues. Once you are comfortable that your presentation is complete, confirm the date, time, and room for your session. If you arrive later than 24 hours before your session, please go to the Speaker Prep Room as soon as possible within the opening hours shown below :

Speaker Prep Room Opening Times: (first floor nearby front desk of the Novotel hotel):
Day                     Date                            Time
Wednesday         October 21, 2015       12:00 am – 4:00 pm
Thursday             October 22, 2015       8:00 am – 4:00 pm
Friday                  October 23, 2015       8:00 am – 12:00 am

In the Session Meeting Room
Please arrive at your session meeting room at least 30 minutes before the start of your session. Take time to familiarize yourself with the setup at the lectern. Located in front of you is a monitor where you can follow your presentation. At the end of your presentation, the display will return to the list of presenters in that session.
Speak directly into the microphone in a normal voice, and do not handle the microphone while speaking.
The organizing committee will of course be there to assist if you have any difficulties.

Considerations for Mac Users
Pictures: If you use a version of PowerPoint prior to 2008, please be sure any embedded pictures are not TIFF format. These images will not show up in Windows PowerPoint. With PowerPoint 2008 for the Mac, this is no longer an issue, and any inserted image will be compatible.
Movies: Quicktime Pro 7 can natively export MOV, DV, QT files as MP4 files with either H264 or MPEG4 compression, or as AVI with DV compression.

To export to MP4 file format using either H264 or MPEG4 compression;

  • Open up your .mov or .QT file in QuickTime Pro 7. Click "File" at the top, then click "Export".
  • Click the down arrow of the "Export:" box right side and select "Movie to MPEG-4". Then click the "Options" button.
  • Select "MP4" as the “File Format” in the "MPEG-4 Export Settings" dialog-box to choose the codec that you want to use for the compression.
  • For the "Video Format" set it to "MPEG-4 Improved" or "H.264", and select the "Image Size" as "Current” and then set the "Data Rate" changes 1500 for SD videos or 5000 for HD videos.
  • For the “Frame Rate” set it to “Current” and “Key Frame” to “Automatic”.
  • Click “OK” to close the “"MPEG-4 Export Settings" dialog-box.
  • Choose the folder you’d like to export the video to, set the file name, and finally click “Save” to begin the export process.

 

If you cannot convert the files or have a considerable number of files, please check with a officer in the Speaker Prep Room who can make arrangements to convert the videos, or at the Association’s discretion, confirm you will be allowed to present off your own laptop.

Keynote Users: Keynote will not be accepted since it cannot be played back on PC.  Please export your presentation as a PowerPoint.

If you have any question, please contact: arrcn.thailand2015@gmail.com

Your corporation is great appointed

Best Regards,

Dr.Kaset Sutasha

Secretary of ARRCN Symposium 2015, Chumphon, Thailand


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